Request for Proposals: Website Development & Maintenance & Communications Consultant

Grantmakers in the Arts (GIA) seeks a consulting partner for a combination of one-time design work, staff training, and ongoing development and maintenance work on our Drupal-based website and the registration forms and member emails that interact with our Civi Customer Relationship Management (CRM) database.

The consultant would partner with GIA to build and manage GIA’s website and registration forms that interface with our CiviCRM database and to support the development and formatting of mass emails that link to our CiviCRM database.

The consultant would also work with GIA to develop elements of GIA’s website, registration forms, and mass emails into templates so that the GIA team members may increasingly develop, format, and populate them ourselves. The consultant would also train GIA’s team members to increasingly manage these processes internally.

This consultancy includes:

  1. The development of the GIA website
    1. The conversion of some of the elements of the GIA website into templates that the GIA team members themselves can update, including training
  2. The maintenance of and support for the GIA website

Grantmakers in the Arts (GIA) proposes to engage a consultant who would work with GIA on:

Website Development:

  • Manage Drupal Content Management System 
    • Build new web pages
    • Publish website content on request
    • Maintain online resources
    • Maintain updates to the front page of the website
    • Manage controlled vocabularies and apply to content where appropriate


  • Format and populate GIA’s Member Bulletin, News Update, Member mailings

Website Management:

  • Update website tech and content
  • Process and load recorded videos onto GIA’s website and YouTube channel
    • Conference Videos
    • GIA Summit recordings
    • Webinar videos with captions
    • Work with to acquire transcript and closed captions for all webinars

Elements of the website we’d like to see converted into templates that the GIA team members themselves can update, including training:

  • New website pages
  • Webinar registration forms
  • Workshop registration forms

Elements of CiviCRM/Communications we’d like to see converted into templates that GIA team members can update themselves, including training:

  • Member Bulletins
  • News Digests
  • Mass emails linked to a CiviCRM mailing list

Grantmakers in the Arts projects that this work will require approximately 16-24 hours a week, depending upon the week, with a budget of approximately $70,000 a year to pay the consultant for their hours.

Please fill in this online application form Request for Proposals (RFP) GIA will begin reviewing proposals at the start of June and will continue until we have selected the consultant, anticipating doing so by mid-to-late-July 2022. Please refer questions to GIA Director of Finance & Operations Champ Knecht at

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Grantmakers in the Arts (GIA) provides leadership and service that advances the use of philanthropic and governmental resources to support the growth of arts and culture. GIA is the only national association of both public and private arts and culture funders in the US, including independent and family foundations, public agencies, community foundations, corporate philanthropies, nonprofit regrantors, and national service organizations across the US and into Canada.

GIA provides valuable professional development for arts grantmakers through conferences, workshops, and webinars; publications including the GIA Reader; research and policy work across the field of philanthropy; and communication tools on our website.

GIA has identified four core focus areas for our work: Arts Education, Capitalization and Nonprofit Financial Health, Racial Equity in Arts Funding, and Support for Individual Artists. GIA also strives to incorporate additional interest areas of concern to our members into our programs.

GIA is committed to addressing structural inequities and increasing philanthropic and government support for BIPOC artists and arts organizations. Racial equity is a lens through which GIA aims to conduct all of its work, as well as a specific area of its programming. Since 2008, GIA has been elevating racial equity as a critical issue affecting the field. To actualize this work within the sector, GIA published its Racial Equity in Arts Funding Statement of Purpose in 2015. Through webinars, articles, convenings, and conference sessions, GIA provides training and information to support arts funders in addressing historic and structural inequity through their grantmaking practices as part of an effort for racial justice as a means toward justice for all.